Digital solutions
From the first click to an organised sales process.
Automation of enquiries, notifications, email, reminders and reports, so that repetitive steps run on their own while the team focuses on buyers.
Property sales automation connects forms, email, CRM and the platform so that the repetitive steps (recording, assignment, confirmations, reminders, reports) run on their own according to the rules you set. The team decides; the system executes.
01
Every enquiry by hand, every step separately
An enquiry arrives by email. Someone reads it, works out which unit it concerns, forwards it to a salesperson, enters it in a spreadsheet, sends the buyer a confirmation and makes a note to call back in three days. At ten enquiries a day that is a full-time job; when mistakes happen, it is lost buyers.
02
Agreed rules, automatic execution
ARHIX connects the web platform, forms, email and CRM into an automated process: the buyer views a unit and sends an enquiry; the system records interest in that specific unit, notifies the responsible salesperson, sends the buyer a confirmation, tracks the communication status and, according to agreed rules, triggers the next steps: reminders, additional materials, notifications when a status changes.
We take the same approach to automating workflows outside sales: digital requests, electronic forms, document management, automated reporting and the centralisation of data from different tools.
03
How does enquiry automation work?
- 01
Capture and recording
An enquiry from the platform, website or portal is recorded with the unit, its source and the content viewed.
- 02
Assignment and confirmations
According to the rules (project, unit, language, workload) it reaches the right salesperson; the buyer receives a confirmation in their own language.
- 03
Next steps
Reminders, additional materials, notifications when a status changes and automated reports, always with a clear line where a person decides.
04
What we automate
Sales funnel
Capture, recording, assignment, confirmation, status tracking, reminders.
Sorting, draft replies, automatic sending of catalogues and confirmations.
Buyer notifications
When a status changes, a new construction stage begins or new documents are published, according to the rules you set.
Reports
Automated reports on enquiries, their sources, response times and the sales funnel.
Segmentation and remarketing
Buyer segments and connections to advertising platforms, where the conditions are met.
Internal processes
Requests, forms, documentation, approvals and data centralisation.
05
What the core delivery includes
- Mapping of the process and rules
- Connection of forms, email and CRM
- Assignment, confirmations, reminders
- Basic enquiry reports
- Documentation of the rules
Custom upgrades
- AI sorting and draft replies
- Buyer segmentation and remarketing
- Automation of internal processes (requests, forms, approvals)
- Custom reports for the developer
06
What the client provides
- A description of how you handle enquiries today
- Assignment rules and message copy
- Access to your CRM and email tools
- A list of the people and roles in sales
07
Use cases
New development with 120 units
Every enquiry is tied to a unit, assigned to a salesperson and confirmed to the buyer within a minute, with no manual work.
Agency with several projects
Enquiries from different sources in a single funnel, automatically sorted by project.
Reporting to the developer
A weekly report on interest by unit is generated automatically.
08
Frequently asked questions
Do we need a new CRM?
Not necessarily. We can connect the automation to your existing CRM or another system; if you do not have one, we will recommend a suitable option.
Who sets the rules?
You do. Together we define what happens automatically and where a human decision is required.
Related pages
Fewer manual steps in your sales.
Describe how you handle enquiries today. We will show you which steps can run on their own.